What is checked during a check-out inventory inspection?

The Role of the Property Inventory Report

Before anything else, the check-out inspection looks back. It compares the current condition of the property against the original property inventory report. That report sets the benchmark. Every observation made during the check-out inspection is measured against what was recorded at the start of the tenancy. Without a detailed property inventory report, this comparison loses accuracy and authority.

Overall Condition of the Property

The inspection begins with a general assessment.

This includes: - Signs of neglect - Obvious damage - Overall cleanliness

While this overview is not used on its own, it provides context for the detailed checks that follow.

Room-by-Room Assessment

Each room is inspected individually. Nothing is grouped together.

• The condition of the following is checked carefully:
• Walls and paintwork
• Floors and carpets
• Ceilings -

Doors and frames - Windows and coverings

Any changes from the property inventory report are recorded.

Fixtures and Fittings

• Fixtures and fittings are checked for damage, wear, and functionality. This includes:
• Kitchen units and worktops
• Appliances
• Bathroom fittings
• Built-in storage Damage is assessed in context. Normal wear is separated from tenant-caused damage.

Furniture and Contents

For furnished properties, contents checks are detailed. Each item listed in the property inventory report is checked.

Inspectors look for: - Missing items - Damage - Excessive wear

Condition is compared directly against the start-of-tenancy record.

Cleanliness Standards

• Cleanliness is one of the most common dispute areas. The check-out inspection assesses whether the property has been returned to the same standard recorded in the property inventory report. This includes:
• Kitchens and appliances
• Bathrooms
• Carpets and flooring
• Windows and surfaces Professional cleaning requirements are assessed where applicable.

Signs of Unauthorised Alterations

Inspectors look for changes that were not approved.

This may include: - Redecoration - Additional fixtures - Structural changes

Any alterations are recorded and compared against the original property inventory report.

Meter Readings and Utilities

Final meter readings are taken.

This helps: - Close utility accounts - Prevent billing disputes

Readings are recorded clearly and accurately.

Keys, Access Devices, and Security

All keys and access items are checked.

This includes: - Door keys - Window keys - Fobs - Parking permits

Missing items are recorded.

Photographic Evidence

• Photographs form a critical part of the check-out inspection. They are used to:
• Support written descriptions
• Show damage clearly
• Record cleanliness standards Photos must align with the written report.

Timing of the Inspection

Timing affects accuracy. A check-out inspection should take place as close as possible to the tenancy end. Delays can lead to disputes about responsibility.

Why Detail Matters at Check-Out

Vague check-out reports create problems. Without detail, claims are challenged. With clear comparison to the property inventory report, decisions are easier and fairer.

Best Practice for Landlords

• Landlords should:
• Ensure a detailed property inventory report exists
• Arrange a professional check- out inspection
• Keep all documentation Preparation leads to better outcomes.

Best Practice for Tenants

• Tenants should:
• Review the original property inventory report
• Attend the check-out where possible -

Take their own photographs

Being prepared reduces disputes.

Final Thoughts

A check-out inventory inspection is thorough by design. It checks condition, cleanliness, contents, and compliance. Its conclusions carry weight because they are grounded in comparison with the property inventory report. When done properly, the process is fair, clear, and defensible for everyone involved.